Ready-made Access database "Accounting for Vehicle Depreciation for Material Responsible Persons (MOL)"
1. Create tables:
Table 1. Group of cars
Table structure: Group code, Group name, Depreciation rate (the depreciation rate is set in% of the original cost per 100 km run and can have values from 0.01% to 0.05%).
Table 2. Financially Responsible Persons (MOL)
Table structure: Personnel number, Name
Table 3. Automobiles
Structure of the table: State number, Vehicle type, Group code, Initial value, Commissioning date, Beginning of the year, Personnel number
Table 4. Monthly runs
Table structure: State number, Mileage, Name of month
Enter in table 1 information on five groups of vehicles (for example, dump trucks, cars, buses, etc.), in table 2 - information on five MOL, in Table 3 - enter information about 15 cars belonging to five groups and three MOL. Use the combo boxes to enter the MOL number and the car group code.
Create a form (type master / slave) "Runs per month" to fill in the data in Table 4. To provide output to the main form of complete information about the given car. The choice of the state number of the car should be carried out from the combo box. The subordinate form must have a tabular form and contain two fields: the name of the month and the mileage for the month. Enter the name of the month by choosing a value from the list.
Create a form (such as the master / slave) "Information on depreciation charges for the financially responsible person for the month" for viewing the database for each MOL and containing in the table the list of cars assigned to MOL, their mileage, initial cost and depreciation amounts for the given month . Choose the month from the list.
Create a report "Summary statement of depreciation charges for MOL from the beginning of the year" with the calculation of the amount of depreciation, mileage and residual value at the beginning of the year and at the end of the month for each vehicle, MOL and everything.