Ready-made Access database "Accounting for motor vehicle depreciation by vehicle groups"
1. Create tables:
Table 1. Group of cars
Table structure: Group code, Group name, Depreciation rate (the depreciation rate is set in% of the original cost per 100 km run and can have values from 0.01% to 0.05%).
Table 2. Financially Responsible Persons (MOL)
Table structure: Personnel number, Name
Table 3. Automobiles
Structure of the table: State number, Vehicle type, Group code, Initial value, Commissioning date, Beginning of the year, Personnel number
Table 4. Monthly runs
Structure of the table: State number, Mileage for the month, Name of the month
Enter in Table 1 information on 5 groups of cars (for example, dump trucks, cars, buses, etc.), in Table 2 - information on 5 MOL, in Table 3 - information about 15 cars belonging to 5 groups and 3 MOL. When entering data in Table 3, use the combo boxes to enter the MOL number and the car group code.
Create a form (type master / slave) "Runs per month" to fill in the data in Table 4. To provide output to the main form of complete information about the given car. The choice of the state number of the car should be carried out from the combo box. The subordinate form must have a tabular form and contain two fields: the name of the month and the mileage for the month. Enter the name of the month by choosing a value from the list.
Create a form (type master / subordinate) "Information on depreciation charges for a group of vehicles per month" to view the database for each group and containing in the table a list of group cars, their mileage, initial cost and depreciation amounts for a given month for each of them . The name of the month is to be entered upon request.
Create a report "Summary statement of depreciation deductions from the beginning of the year" with the calculation of the amounts of depreciation, mileage and residual value at the beginning and end of the year for each car, by group and total. Information about each car to display in full.